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Viacom Inc Executive Assistant, Talent Relations - Comedy Central, Paramount Network & TV Land in New York, New York

Overview and Responsibilities

The Executive Assistant will be responsible for assisting the SVP of Talent with the day-to-day operation of the department, via a full-range of administrative support.

  • Provide administrative support to Senior Vice President; manage the day-to-day schedule and calendar, be one step ahead of the ever changing schedule of a busy executive, arrange travel, manage expenses, set executive and client meetings, answer all incoming telephone calls: screening, prioritizing and relaying messages to SVP and other team members

  • Process vendor invoices, department expense, track payments and reports

  • Talent gifting, research trends, preparing presentations, maintaining contacts

  • Track and ship incoming and outgoing packages

  • Order supplies for department

  • Print any required documents for meetings and assist with all tech needs (i.e. video conference, presentations, and take notes when needed), troubleshoot all technical difficulties

  • Liaise with outside agencies to book hair, make-up and stylists for talent appearances; confirm best rates negotiated and follow through to ensure negotiated rates are the final invoiced rates

  • Provide overall support to department as necessary

  • Book domestic and international travel arrangements for network talent, assist with talent logistics

  • Maintain confidentiality of documents, plans and information while tracking important dates and timelines

  • Oversee and/or execute special projects as requested

  • On the ground support at events, shoots and appearances, including evenings and weekends

  • An interest in celebrity and pop culture is a must and will be a great asset in contributing to the ever-evolving landscape of the media industry as we keep our networks fresh of new ideas and talent

Basic Qualifications

  • Minimum of 2 years as an assistant to a senior-level executive, preferably in the entertainment industry

  • Bachelor’s Degree from four-year college or university

  • Experience in entertainment industry and interest in pop culture

  • Must be willing to work some evenings and weekends for events

Additional Qualifications

  • Self-motivated, self-starter

  • Proficiency with HTML a plus

  • Proficiency with PowerPoint, Photoshop, and Microsoft Office (Word, Excel, Outlook)

  • Proficiency with SAP software a plus

  • Highly organized with superior attention to accuracy and detail

  • Professional and personable demeanor with an emphasis on composure, flexibility and discretion

  • Strong interpersonal skills; Comfortable interacting with individuals at all levels of an organization, particularly senior levels

  • Strong organizational and time management skills with the ability to anticipate, prioritize, and fulfill multiple tasks with attention to details and deadlines

  • Ability to manage multiple tasks and activities simultaneously

  • Strong oral and written communication skills

  • Strong interpersonal skills

We’re an equal opportunity employer (EOE).

At Viacom, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Viacom is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

BrandParamount Network

Job LocationsUS-NY-New York

iCIMS ID2019-12469