Viacom Inc Executive Assistant III in New York, New York
Overview and Responsibilities
This position reports to two teams – both teams include aVice President and a Senior Publicist; the teams divide the slate in the NY office.
Answer phones for the teams (4 people total) schedule conference calls/meetings
Compile, monitor and send out RSVPs for screenings
Start and send out all screening reports; input reactions, screening attendees etc.
Startand update all New York publicity schedules under the direction of the senior publicists (including car/travel info)
Assist in covering screenings (check-in/end/getting reactions)
Book talent/filmmaker cars, handle the organization of car invoices with the finance department.
Maintain and update all office databases including master national press list,critics lists, screening invite lists etc.
Organize/handle all-media screenings logistics (with assistance from each team on the film; i.e. handle lists, reserved seats, ticketing)
Assist on all NY premiere red carpets with setup and logistics (with the publicist to oversee); work on NY press days/junkets
Participate in team brainstorming sessions; take notes and contribute
Handle press mailings (pulling together addresses/shipping items)
Receives confidential information and materials with the upmost discretion and company privacy
Filmmaker/press/project research documents in coordination with the LA team and interns
Ability to work overtime (including nights and weekends)
Covers awards screenings and works with the LA awards team on reports
Arrange travel for teams in addition to compiling travel documentation
Works with Paramount’s creative departments procuring publicity materials (film stills, tv clips, trailers, etc)
Basic PRknowledge – press breaks, status and screening reports, communicating with press
Strong time management and organizational skills; high attention to detail and follow through
A creative mind who is social media proficient and has a desire to apply these skills in a strategic way
A team player who wants to learn all tasks, grow and goes above and beyond what is expected
Self-motivated with a positive attitude in an extremely fast-paced environment
Excellent written, verbal, and interpersonal skills with the ability to interface with executives, staff and agencies
Ability to multitask and perform under tight deadlines with a calm manner
We’re an equal opportunity employer (EOE).
At Viacom, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Viacom is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.
Job LocationsUS-NY-New York