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Viacom Inc Manager, Special Events in Hollywood, California

Overview and Responsibilities

The Manager, Special Events manages all aspects of events including developing red carpet layout, guest list management, after party logistics, staffing and vendor relationships. This role will work closely with the Senior Vice President of Special Events and Directors of Special Events. Additional responsibilities to include:

  • Manages involvement of staff, vendors and executives in planning and implementing major events including, but not limited to, premieres, convention and festival events, internal Paramount events, awards events, luncheons and parties

  • Brainstorms with Events team and / or vendors, where applicable, to create stunted red carpet layouts

  • Works with vendor to create after-party environment suitable for filmmakers, talent and executives

  • Manages onsite décor, menu and set-up at after party venue

  • Responsible for executing vendor contracts in conjunction with Legal Department

  • Assists with external events (examples include but are not limited to: Academy Dinners, Chairman Events, Filmmaker Dinners)

  • Works with all vendors to effectively communicate accurate deliverables

  • Works directly with Events Directors to ensure all printed materials, invites, talent lists and communication have been handled accordingly and have obtained the proper internal approvals pre-distribution

  • Send invitations, manage guest list and handle communication with event attendees regarding all details pertaining to the event

  • Supervises the executive assistant, Special Events, to ensure all theatre logistics are handled prior to event date

  • Works with executive assistant, Special Events, (and outside vendors as needed) to ensure ticketing/seating is organized prior to screenings and premieres

  • Work with Events Directors to book appropriate staff for events

  • Monitors current trends and venue openings within the entertainment industry / special events field

  • Manages vendor relationships in order to stay abreast of what innovative ideas they offer and how they differ from one another

  • Updates and manages internal events department calendar used to track department projects

  • Travels and is on-site at events outside of Los Angeles area when support staff is needed by SVP Special Events

  • Cultivates and maintains effective relationships with key executives and industry members while working with the Paramount publicity and marketing staff, as appropriate

  • Ensures the highest levels of quality, thoughtfulness, and professionalism in all verbal and written communication

Basic Qualifications

  • 5+ years’ experience in event planning, with proven ability to successfully plan and execute red carpets, premieres, conventions and/or events of similar size and scope

  • Highly developed interpersonal skills, affinity for networking and demonstrated high level of confidence and poise when in front of others, with a strong customer-service orientation

  • Self-starter with excellent organizational skills, including strong problem-solving, and analytical skills; able to manage priorities and workflow

  • Ability to travel/work remotely from event locations as needed

  • Bachelor’s Degree OR equivalent experience

Additional Qualifications

  • Excellent verbal and written communication skills

  • Acute attention to detail, and commitment to excellence and high standards

  • Ability to handle sensitive and confidential materials

Apply Here

Viacom is an equal opportunity employer (EOE) including disability/vet.

At Viacom, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Viacom is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

ID 2019-12928

Company Paramount Pictures

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