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Viacom Inc Executive Assistant II in Hollywood, California

Overview and Responsibilities

The Executive Assistant is responsible for providing administrative support to the EVP WW Marketing Research & Strategy and the Research Department. In addition, the position will allow for the opportunities to learn about the field of movie marketing research and strategy.

  • Maintains Executive Vice President’s calendars and schedules coordinating meetings, presentations and appointments

  • Understands time zones and organizes return calls accordingly

  • Prints, compiles and maintains folders and documents of relevant materials for meetings and understands the calendar to anticipate what will be needed

  • Arranges travel plans and itineraries, and compiles documents for travel-related meetings

  • Answers and screens a high volume of phone calls and email, taking action when appropriate and following up as needed

  • Composes and prepares confidential correspondence, reports, and other documents such as expense reports

  • Performs additional administrative duties such as ordering meals, filing, typing, and copying document

  • Prepares gate passes to ensure visitors are granted access as needed

  • Maintains phone log of incoming and outgoing calls

  • Maintains department contact information and distributes regularly

  • Willing and able to pitch in with basic review of research material, databases and spreadsheets

  • Maintains discretion when dealing with confidential documents and reports

  • Assists in the development of deliverables/presentations for various departments within the studio

Basic Qualifications

  • Bachelors degree

  • 3+ years related experience

  • Proficiency with Photoshop, Word, Excel, PowerPoint and Internet software

Additional Qualifications

  • Familiar with a variety of industry concepts, practices, and procedures

  • Has an interest in movies and movie marketing and curiosity about movie research

  • Strong multi-tasker with a proven ability to juggle multiple projects at once

  • Comfortable with numbers and excel spreadsheets, accurate and detail oriented

  • Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management

  • Organized and detail oriented with the ability to manage multiple high priorities

We’re an equal opportunity employer (EOE).

At Viacom, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Viacom is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

BrandParamount Pictures

Job LocationsUS-CA-Hollywood

iCIMS ID2019-12714

DirectEmployers