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Viacom Inc Executive Assistant II in Hollywood, California

Overview and Responsibilities

The Executive Assistant will be responsible for providing administrative support for the EVP, International Theatrical Marketing.

  • Manages supervisor's calendar and schedules appointments

  • Screens and responds to incoming calls

  • Processes all travel and departmental expenses

  • Distributes mail and maintains office supplies

  • Performs clerical duties such as filing, typing, and copying documents

  • Arranges programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget

  • Acts as custodian of corporate documents and records

  • Composes and prepares confidential correspondence, reports, and other documents

  • Creates and maintains database and spreadsheet files

  • Arranges travel plans and itineraries, compiles documents for travel-related meetings

  • Coordinates meeting or conferences for international sales and marketing teams

  • Prepares agendas, notices, minutes, and resolutions for meetings as required

  • Sets up video conference calls for Executives and troubleshoots any issues with IT

Basic Qualifications

  • Bachelor's degree or equivalent work experience

  • 4+ years’ experience supporting an entertainment executive

  • Proficient with Outlook, Excel and internet software

  • Advanced knowledge of PowerPoint

Additional Qualifications

  • Good oral and written communication skills

  • Good organizational and project coordination skills

  • Ability to handle multiple tasks simultaneously, prioritize workload efficiently and meet strict deadlines for complete tasks/assignments

  • Good attention to detail and follow-through skills

  • Demonstrated good judgment and the ability to deal with confidential and sensitive issues

  • Extremely professional, knows how to maintain confidentiality

  • Deep understanding of working with high profile executives

We’re an equal opportunity employer (EOE).

At Viacom, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Viacom is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

BrandParamount Pictures

Job LocationsUS-CA-Hollywood

iCIMS ID2019-12729