Viacom Inc Executive Assistant I in Hollywood, California
Overview and Responsibilities
The Executive Assistant will be responsible for providing administrative support for the President of Production.
Manages supervisor's calendar and schedules appointments
Screens and responds to incoming calls and correspondence
Distributes mail and maintains office supplies
Performs clerical duties such as filing, typing, and copying documents
Arranges programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget
Acts as custodian of corporate documents and records
Composes and prepares confidential correspondence, reports, and other documents
Creates and maintains database and spreadsheet files
Arranges travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested
Acts as direct liaison with filmmakers
2+ years experience supporting an executive
Experience supporting executive within legal department
Proficient with Outlook, Excel, PowerPoint and internet software
Good oral and written communication skills
Good organizational and project coordination skills
Ability to handle multiple tasks simultaneously, prioritize workload efficiently and meet strict deadlines for complete tasks/assignments
Good attention to detail and follow-through skills
Demonstrated good judgment and the ability to deal with confidential and sensitive issues
Viacom is an equal opportunity employer (EOE) including disability/vet.
At Viacom, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Viacom is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.