Viacom Inc Coordinator, TV Business Affairs in Hollywood, California
Overview and Responsibilities
The Coordinator will provide support to the senior executives in the Business Affairs Department.
Serves as liaison between Production, Development, Business Affairs and Finance
Drafts and prepares Deal Memos, presentations and other widely distributed documents
Creates and maintains Status Report for all projects in development
Manages calendar and schedules/coordinates daily meetings and appointments
Arranges complex travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested
Answers and screens a high volume of phone calls and email, taking action when appropriate and following up
Processes development invoices from above-the-line rep sources on all development deals negotiated by Business Affairs for Paramount TV.
Confirms step delivery for all these invoiced elements with PTV Creative on all projects currently in development.
Coordinates requests and track the development payment process, working closely with Contracts Administration and the legal department.
Tracks the outflow of all development monies related to all above-the-line BA deals. In additional, he tracks all Rights/Option data (expiration/extension dates) as well as all Rights/Option payments for PTV.
Tracks and charts the deal negotiation process (i.e. tracking incoming/outgoing agreement versions, deal “closed dates”, and final agreement distribution) for all deals in negotiation with the Business Affairs executives working underneath the EVP Business Affairs & Strategy.
Creates and maintains databases and spreadsheet files
2+ years related experience
Proficiency with Word, Excel, PowerPoint and internet software
Familiar with a variety of industry concepts, practices, and procedures
Bachelor’s Degree and JD preferred
Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
Organized and detail oriented with the ability to manage multiple high priorities
We’re an equal opportunity employer (EOE).
At Viacom, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Viacom is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.