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Viacom Inc Coordinator, Production in Hollywood, California

Overview and Responsibilities

The Coordinator will play an integral role on our Production team. The role includes supporting day to day communications and questions between show level production partners, and providing the appropriate network contacts for all series, specials, pilots, presentations, and clip shows while maintaining the overall department needs. The ideal candidate is incredibly detail oriented and comfortable working in a corporate setting.

  • Reports to the Manager and the Senior Director

  • Act as Production liaison between outside Coordinators and in-house Production Executives on select current and development projects as directed

  • Interface with various internal departments including Business & Legal Affairs, Music & Media Licensing, Post Production Operations, Development, Talent, Multi-Platform, Press, Special Events, Programming and Finance to assist with production related needs and logistics

  • Lead pre-production kick-off calls for Legal, Music & Media Licensing, Production Risk/Safety and Production, guiding producers on network production policies on assigned shows

  • Create production budget approval packs, working closely with production executives throughout budget-locking process

  • Oversee and maintain network contact and distribution lists provided to the shows, ensuring that shows are following appropriate network protocol when distributing all creative and production documentation

  • Monitor the content vetting process, ensuring all network executives are receiving necessary script and cut updates and that the show is receiving all network notes

  • Update and maintain all department documents including in-house and third-party production guidelines

  • Track and monitor all deliverables during production including call sheets, production reports, schedules, contract charts, etc. through SharePoint filing system

  • Coordinate the delivery and approval of all network wrap materials

  • Maintain detailed research documents for Production Management team for hiring of line producers, production managers, and production assistants and other key production personnel

  • Build resource databases including, but not limited to, venues and graphics companies

  • Interface with vendors and freelancers to facilitate set up in the Market A/P system

  • Maintain up-to-date master cashflow document for all third-party productions, informing from biweekly cost reports received from shows

  • Facilitate payments through Market/SWIM; working with production accountants to get shows funded in a timely manner, in accordance with previously agreed upon cashflow schedule

  • Work with Development and Finance to forecast and inform the development budget

  • Manage payments due on development contracts, and select management and talent contracts

  • Liaise with Production Finance on yearly accruals

  • Adhere to all finance procedures and guidelines, staying abreast of all changes and updates

Basic Qualifications

  • Bachelor's degree or equivalent combination of work experience and education

  • Minimum 3 years' experience working in either network or show production

  • Must be proficient in Microsoft Office's Suite (Word, Excel, PowerPoint)

  • Possess the skills and experience required to have foresight regarding new and better approaches on a departmental level

  • Self-motivated to complete assigned projects

  • Strong time management, organization, and communication skills

  • Attention to detail, prioritization and multi-tasking abilities

  • Work well on joint projects with a wide variety of people

  • Willingness and ability to learn new skills to meet the needs of the department

Additional Qualifications

  • Able to utilize communication tools appropriately to respond and follow-up regarding delegated activities

  • Passion for the Comedy Central and Paramount Network brands

  • Proficiency in Scenechronize & Movie Magic a plus

  • Choose to be solution-oriented rather than problem-focused

  • Respond positively to feedback from superiors/mentors; integrate feedback in order to make changes in areas discussed

  • Positive, open-minded team player

We’re an equal opportunity employer (EOE).

At Viacom, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Viacom is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

BrandComedy Central

Job LocationsUS-CA-Hollywood

iCIMS ID2019-12613